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The name of this organization shall be the Coldwater Shuffleboard Club (hereafter referred as the Club)
with its address at PO Box 192 Coldwater Ontario LOK 1EO.
For legal and tax purposes the club is a not for profit organization and is registered with the Ont. Govt.
as such.
Article 11 - Objective and Policies
Section 1
The object of this club is to provide proper
facilities and atmosphere for its members to have fun shuffling while
promoting the game of shuffleboard through
teaching, recreational activities, and organized shuffleboard
matches.
Fair Play (added at AGM Sept 13, 2007)
Fair play
begins with the strict observance of the written rule; however, in most cases,
Fair Play involves
something more than unfailing
observance of the written rule.
The
observance of the spirit of the rules, whether written, or unwritten, is
important. Fair Play results from
the measuring up to one’s
own moral standards while engaged in competition.
Fair Play is consistent demonstration of respect for teammates and opponents, whether they are winning or losing.
Fair Play
is consistent demonstration of respect for officials, and acceptance of their
decisions and a steadfast spirit of
collaboration
with them.
Sportsmanlike behavior should be demonstrated by modesty in victory and composure in defeat.
Section 2
The club shall be a non-profit organization and shall be non-political, non sectarian, and non discriminatory in character.
Section 3
The club shall assess annual dues to be collected
from its members to provide funds for purchasing equipment,
maintaining equipment, paying rental of the
shuffling facilities and covering operating
expenses and other club
costs.
Section 4
The club shall
formulate, adopt, and enforce rules and guidelines governing behavior
and conduct on
the courts
while encouraging visitors as well as club
members to avail themselves of the facility for enjoyment and for the promotion
of good fellowship
and true sportsmanship.
Members will help
visitors learn the game of shuffling and learn to use the facilities
properly, and learn
the
accepted rules and
procedures which must be observed.
Section 5
The clubs fiscal year shall begin on April 1st and shall end on Sept 31 .
Officer’s terms, annual reports, etc. are all based on the fiscal year.
The Sept. meeting is designated as the Club’s annual meeting.
Article 111 – Membership
Section 1
Only persons having paid up dues shall be considered
members. Persons chosen as honorary members
are not required to pay
dues.
Membership runs from
April 31st
of each calendar year to Sept 30th of the same year. In general
dues are payable on or
before April30th, but will be accepted at any time. However annual dues
will not be prorated; they remain the same whether
they are for the full membership year
or only for part of a
membership year.
Section 2
Participants in official club activities must be
Club members in good standing. Official Club activities
include, but not
necessarily limited to, interclub matches, special events, and trophy
tournaments.
Only club members may attend the annual club banquet, except special guests.
Section 3
All members are expected to assist the club by their
willingness to serve in positions of responsibility
and to perform Club
tasks for which they are suited and are physically able to carry out.
Section 4
The Club shall maintain a membership in the Canadian
Shuffleboard Association,
And the Ontario
Shuffleboard Association and members shall be familiar with and abide by the
official rules and
regulations of these organizations when they shuffle.
Article IV – Officers/Board of Directors
Section 1
Officers in the Club shall be a president, a 1st vice president, a secretary, and a treasurer and up to 4 directors.
No person who is not a member shall hold office, and no member shall hold more than one office at a time.
Section 2
Officer candidates shall be selected by a nominating
committee or nominated by other members
from the floor; however
all nominees must be willing and able to serve in the position as
nominated.
Club officers shall be elected by ballot, roll call, by a show of hands or by acclamation at the annual meeting.
If there is not more than one candidate for each
office, no formal election will be held, and the
secretary shall cast a
unanimous vote for the slate of candidates presented.
All officers terms of office shall be one year,
beginning at the close of the annual meeting of the
following year,
providing their successors have been elected and can assume office at
that time.
Normally, newly-elected officers will be installed by the presiding president at the annual meeting.
Section 3
Upon leaving office, Club officers shall deliver to
their successors, all materials of their office including
accounts, records, keys and any other Club
property in their possession.
Section 4
Officers may be removed from their posts for illegal
acts, improper conduct, unacceptable performance,
or non-performance of
duties as determined by a majority vote of the Club membership.
Section 5
When an office becomes vacant by resignation or as
outlined in Section 4, it is the responsibility and
the duty of the Clubs
executive board to appoint a qualified member to fill such a vacancy
for the remainder of the current term.
Article V – Meetings
Section 1
Meetings of the Club shall be held from April through to September.
Meeting dates may be changed for good and proper
reasons or to suite the desires of a majority
of the members. The
September meeting shall be the Clubs annual general meeting.
Section 2
Notice will be given for the Clubs annual meeting
and posted on a bulletin board as and when
available.
Section 3
A special meeting may be held upon the call of the
president in his or her absence. A special meeting
may be convened on the
written request of 6 members of the Club.
Notice of a special meeting must
be given at least 8
days in advance.
The purpose of such a meeting shall be set forth in the notice.
Section 4
Six members (including at least two officers) shall
constitute a quorum for the transaction of business
at a regular or special
meeting.
Section 5
Order of business at membership meetings
Reading of minutes
Report on special meetings if held
Treasurers Report
Committee Reports
Old Business
Election of Officers
Announcements
New Business
Adjournment
Article V1- Duties of Officers
Section 1
The President:
Shall be chairman of the executive board of the Club.
Shall preside over all meetings of the Club.
Shall be responsible for overseeing all Club activities and insuring that the Clubs bylaws, rules and parliamentary procedures are enforced.
Shall be responsible for contacts with external organizations such as the Canadian Shuffleboard
Association and Ontario Shuffleboard Association.
Shall have authority to sign Club cheques in the absence of the Treasurer.
Section 2
The 1st Vice President:
Shall serve as a member of the Executive Board.
Shall in the absence of the President, perform the duties of that office.
Shall be responsible for social activities such as the clubs annual banquet and refreshments following interclub matches at home.
Section 3
The Secretary:
Shall serve as a member of the Executive Board.
Shall take minutes at the Club meetings and keep an accurate record, in permanent form, of all
important business transacted.
Shall maintain current, accurate list of the name and telephone numbers of Club Officers, directors, members and committee members.
Shall be responsible
for the preparation, mailing and filing of Club correspondence and
shall perform
such other
duties as
ordinarily pertain to the office of the secretary.
Section 4
The Treasurer:
The treasurer and one other member shall establish a bank account in the name of the Coldwater Shuffleboard Club .
Shall serve as a member of the executive board.
Shall handle the financial affairs of the Club, sign
cheques, receive and promptly disburse funds, and keep
accurate and complete
financial records.
Shall collect dues and maintain an official roster
of all current members. Shall present a treasures
report at the regular scheduled meetings and perform such
other duties as ordinarily pertain to
this office.
The treasurer shall submit financial reports to the president and executive board once a year or upon request of the president.
Article V11 – Executive Board
Section 1
The president, 1st vice president, secretary and treasure shall constitute
the four members of the
executive
board. The immediate past president shall serve in an advisory
capacity to this board.
Section 2
This board shall have day to day authority for
transacting Club business; however in this process it
shall be guided by the desires of a majority of the
membership. No expenditure in excess of two
hundred and fifty dollars ($250.00) may be made by the
executive board without an affirmation vote
by the majority of the members present and voting at a
regular or special meeting, except an
advance of money not to exceed five hundred dollars
($500.00) may be made to purchase food
and or supplies for
fund raising activities.
Section 3
This board shall select and appoint appropriate
members to serve in positions that are vital to
the Club operations. At the discretion of this board such
positions shall include a Tournament
director, special events director finance director,
facilities director, and training director. This
board may establish and fill other key positions whenever
it deems such are necessary and
advantages to the club.
Section 4
This board shall establish such major committees as
it deems necessary and appoint Club members
to serve on these
committees.
An annual Nominating committee is required. Some
committees may be the responsibility of the
president or the Vice
president and will be established by them directly.
Section 5
The board may, by unanimous vote of the members at a
meeting where at least three of the four
members are present, deny an application for membership or
revoke an existing membership when
in their opinion, the best interests of the club warrant
such action. In a like manner for serious
infractions of the rules or improper conduct, this board
may take appropriate disciplinary actions,
which may include
suspending a member for any period of time not to exceed one year.
Article V111 – Key committees and Positions
Certain committees and positions are vital to the successful continued existence:
Section 1
Nominating committee:
Shall select an annual slate of candidates to run
for the four Club offices and insure that these
persons are willing and able to serve if they are elected.
This slate of candidates should be
presented at the annual
meeting.
Section 2
Membership committee:
Shall promote and publicize shuffleboard within our
Clubs region of activities and do their best
to attract new members
to the club.
Section 3
Tournament director:
Shall be responsible for scheduling directing and running the clubs trophy tournaments.
Shall be responsible for the purchase of suitable
trophies and for the presenting of trophies
at the annual club
banquet.
Shall be responsible for scheduling inter-club and OSA sanctioned tournaments.
Section 4
Facilities Director:
Shall be the supervising custodian of the
shuffleboard facilities and the Club equipment,
responsible for seeing that these are maintained and that
new equipment and supplies are
requisitioned and or
purchased as required.
Shall assign workers to wax discs, clean courts, and set up equipment prior to all club games.
Section 5
Training Director:
Shall be responsible for training and orientation of
all new members and shall arrange advanced
training when Club
members so desire.
Article IX – Amendments
Amendments to these Bylaws may be made only after
being presented at a regular or special
meeting during the active months and then being approved at
the time of the following months
meeting of a two-thirds
2/3 of the members present and constituting a quorum.
Article X – Parliamentary Authority
Rules contained in the
modern edition of the Robert’s
Rules of Order shall govern the Club in
all cases where they are not inconsistent with these
by-laws or with any traditions the Club
may observe.
Amendments to these
by-laws will be considered by the executive board but must be presented
To the secretary in
writing prior to the AGM .